Directions for Editing District Directory Worksheet – Paper Version

The District Directory contains the following information on each member:

Last Name – The member’s last name and required suffix.  Ex:  Smith or Smith, Jr.

Title, First, MI – The member’s title if used, member’s first name and member’s middle initial.  Ex. Dr. John E. or John E.

Address – The member’s address.  The address must only be a single line fitting the space provided. Use USPS authorized abbreviations (See Secretary Information File -
Vol. I , Item #11).

City – The member’s hometown or city.  The city’s name must fit the space provided.

St – The member’s home state utilizing the US Postal Service two-digit identification code.

Zip – 5 digit zip code Note: We do not use the nine digit zip codes

Partner – The member’s partner’s name if appropriate.  The partner’s name must fit the space provided.

H Phone - The member’s home phone number in the following format: 724-555-1234. 
Note: This is a change in format that no longer uses parentheses because most members must dial all 10 digits now anyway.

Club – The club’s new initial format to make it easier to identify a member’s club in the Directory.

O Phone – The member’s office phone number in the following format: 724-555-1234.
Note: See above note.

Email Address – The member’s primary email address, only one address to be entered.  The email address must fit the space provided.

PH – The member’s Paul Harris Fellowship status.  Codes: PHF – Paul Harris Fellow, PH+1, PH+2, PH+3, PH+4, PH+5, PH+6, PH+7, PH+8, Major – Major Donor (any Rotarian who has contributed in excess of $10,000), RFSM – Rotary Foundation Sustaining Member (any Rotarian who annually contributes to the Rotary Foundation, who is not yet a Paul Harris Fellow), or blank. These notations can be found on your club’s Club Recognition Summary (CRS). Note: These are NEW code changes to give recognition to the multiple PHF Donors.

If an item of a member’s information is not available, leave the cell blank.  Do not put N/A.

All corrections. Additions or deletions must be completed in either “Red” or “Blue” ink!

Corrections:   Go to cell(s) that needs correction and simply write in the correct information in the space provided.

Additions:   Enter data on first available blank row of the worksheet.

Deletions:   Draw a single line through the person’s Last Name and First Name and write Delete in the space provided.

When all corrections have been made, mail the worksheet to Peter Richdale, 137 Heather Drive, Butler, PA 16001.

CLA Associates

Rotary Graphics have been supplied compliments of Tord Elfwendahl. The Rotary Club of Stockholm Strand, RI District 2360 Creator and Curator of a very extensive Library of Rotary Graphics.